14+ years of increasing administrative responsibility supporting senior management in domestic and international business environments including administrative support in global real estate and construction markets, sales, commodity management, and engineering teams.
Excellent interpersonal skills, time management, and strong organizational abilities.
Efficient with a multitude of computer applications such as: MS Office, ACT!, QuickBooks Pro, Windows XP, Internet Explorer, Lotus Notes applications (including E-mail, database, and calendar management), NetMeeting, WebEx, Novell networking environment, OrgPlus, Ariba Purchasing, XMS Travel Management.
Solid commitment to continuous professional development including software, hardware, and leading-edge technology.
Provided direct support to senior director of VLSI engineering by constructing presentations, compiling department status reports, managing calendar, and preparing travel arrangements. Assisted senior management and 11 departments comprised of 4 sr. directors, 2 directors, 55 staff engineers and maintained a high level of customer satisfaction. Set up meetings utilizing NetMeeting and WebEx platforms, prepared presentations, and distributed reports. Coordinated travel, processed expense reports, expedited purchase requests, prepared/distributed departmental communications, maintained staff phone lists and organization charts. Coordinated engineering department consolidation to out-of-state locations including scheduling 150+ interviews with Seagate recruiters and transferring engineers. Also organized long-distance office moves for 50 transferring employees while meeting a tight deadline. Proactively assisted senior management with the processing of confidential personnel information resulting in a smooth department transition with satisfactory results.
Directly supported vice president and senior director of worldwide facilities and corporate real estate, which included a real estate portfolio of over 3 million built-out square feet at a cost of over $3 billion. Supported management in the disposition of surplus real estate totaling 2.4 million square feet. Created correspondence, compiled reports, and maintained department headcount and organization charts. Prepared presentations and organized on and off-site meetings. Coordinated extensive global travel arrangements and managed timely reporting of travel expenses. Developed cost analysis tool for real estate portfolio. Coordinated calendar, maintained files, and handled confidential material for vice president. Notarized real estate documents.
Supported director and manager of mechanical purchasing group. Improved management’s efficiency by organizing office and administering calendar schedule. Compiled technical data and personnel information for senior management. Created presentations for director and manager, maintained engineering specification logs, and planned catered meetings. Acted as liaison between purchasing group and multiple departments.
Assisted manager of U.S. sales administration. Provided administrative support to U.S. sales group by coordinating conferences and events. Acted as relief receptionist. Distributed written communication, assembled bulk mailings, and expedited department purchases. Streamlined financial tracking of sales events and seminars. Programmed and maintained software fax-back system for product brochures.
Microsoft Office, QuickBooks Pro Level 1, Franklin Covey Time Management, Business Writing, Professional Assistant, Meeting Planning and Facilitation, Lotus Notes, Org Plus, Ariba, XMS Travel Management, Microsoft Project, Notary Public Certification, Real Estate Contracts, Professional Resume Creation.